TERMS & CONDITIONS:

CLAUSE.1: NEGOTIATION POLICY (Pre-Requisite for Starting Negotiation with Buyer).

For any new buyer, at the beginning of negotiation stage, we would need below information of buyer without fail to enable us to proceed further.

1.1  BANK DETAILS OF BUYER (Applicable to Overseas Buyer):

Give us your complete bank details like:

A.    Full and complete name of bank.

B.    Full / Complete Bank Address.

C.    Bank SWIFT CODE.

D.    Bank phone, fax and email contact details.

E.    Let us know if it is prime first class bank or not as per LATEST MOODY'S RATING.

WE DEAL ONLY WITH FIRST CLASS PRIME BANK, SO WE NEED TO VARIFY IF YOUR BANK IS PRIME BANK OR NOT. SO AT THE EARLIEST DURING NEGOTIATION STAGE, IT IS EARNESTLY REQUESTED TO SEND YOUR COMPLETE BANK DETAILS AS SAID ABOVE, SO THAT DURING NEGOTIATION PROCEEDS, WE CAN VARIFY ABOUT YOUR BANK IF IT IS GOOD BANK OR NOT TO DEAL WITH IT SAFELY.

1.2  LEGAL PROOFS OF BUYER:

We would need to know if the company with whom we are dealing is legal establishment or not. We may need to see your below legal proofs to ensure that you are legally valid company.

A.    VAT / TIN numbers (TIN LST, TIN CST) both. It is must to have it especially for any new Indian buyer, failing to which we will not be able to go ahead with you.

B.    Bank Account details.

        Other legal proofs given below are not compulsory to mention at negotiation stage.

C.    SSI number.

D.    IEC code number.

E.    Certificate of Company Incorporation.

F.    Or any other legal proof / document validating that you are a legal establishment.

CLAUSE.2: PAYMENT TERMS / POLICY

2.1 Payment Terms (For Overseas Buyers): (Not negotiable)

A.    100% advance by TT / SWIFT. We have received 100% advance from many of our buyers and we can show your proofs of their bank slips also. OR

B.    We will accept few percent advance (as negotiated at time) and balance in within 2-3 days after sending mail or fax of B/L. OR

C.    Few percent advance (as negotiated at time) and rest by type of L/C as mentioned below. OR

D.    100% by irrevocable, confirm, at sight L/C from prime bank available by PAYMENT. Confirmation etc charges are to be borne by the Applicant. For African countries such L/C is preferred from any European prime bank only, but if there is good African bank, we can negotiate.

Let us know if you agree to which payment terms from above in written by reply mail.

The payment term for shoals/stalls (& other fashion accessories products) will be as below,

1. For less than 500pcs our payment terms will be 100% advance.
2. For 500 to 1000pcs our payment terms will be 70% advance and 30% at the time of sending mail / fax of B/L or AWB of our chosen forwarder.
3. For 1000pcs to 2000pcs 50% advance 50% at the time of sending mail / fax of B/L or AWB of our chosen forwarder.
4. More than 2000pcs our payment terms will be Irrevocable, confirm L/C at sight from prime bank OR 50% advance and 50% at the time of sending mail / fax of B/L of of our chosen forwarder.  
5. For sending the samples we have to follow our company’s sampling policy.

2.2 Payment Terms (For Indian Supplier): (Not negotiable)

A.    Payment will be through PDC: At the time of making contract, we will send you PDC (Post Dated Cheque) of 100% amount (after you send us signed pfi / contract) of dated 10 – 15 days after final date of delivery.

For example:

If delivery date is 15^th of June and invoice value is Rs. 100/- and there are 100 units of products to be sent by you, we will send you PDC of Rs. 100/- of dated 30^th of June. Contract will be signed and PDC number, its value date and delivery date will be mentioned into it.

After completing contract / pfi signing and receipt of PDF, you will start production, and as the production goes on you will keep on sending goods to us and payment in proportional amount to the goods sent to us will be transferred to your bank account immediately. E.g: if you have sent first shipment of 25 units (value of which is Rs. 25/- as per above example), we will upfront pay in your account Rs. 25/-. Again you send other part to us and we will make payment. (REJECTION ETC WILL BE INTIMATED IMMEDIATELY IF ANY BEFORE SETTLING PART PAYMENT). It will continue till the last 10% (or 20%) of delivery quantity is left. Thus, quite before the last date, you will have completed 90% of quantity and we will have made payment of 90% of these goods sent to us. Still our PDC is lying with you. Thus, you have our 190% of payment with you. Before last date then you will send us remaining 10% goods and that PDC also. Upon receipt of 10% goods along with PDC, we will release the rest of payment 10% payment.

B.    If it is not acceptable, we will provide local L/C, but it is very cumbersome activity and fetches much charge to open and operate L/C. WE NEVER GIVE ADVANCE PAYMENT, AS WE HAVE TOO MANY BAD EXPERIENCES OF ADVANCE PAYMENT IN INDIAN MARKET.

In these payment terms, no one is at risk; nor we as buyer and nor you as supplier.

2.3 NOT ACCEPTABLE TERMS OF PAYMENTS.

A.    Not Acceptable Terms of Payments (For Overseas Buyers):

Any other payment terms OTHER THAN as discussed in Clause 2.1 will not be acceptable to us. Especially from Africa, we come across strange type of payment terms like Bill of Collection, DP/CAD, DA etc. All these are straightly not acceptable to our company.

For our old buyers who have faithful and trustworthy records of business with our company for last many years, we can think to have few percent advance and rest against DP/CAD, but that also subject to management confirmation and may vary from shipment to shipment. Management may not agree for big consignment, but may agree for small shipments to old buyers.

Few other payment terms worth mention which are not acceptable to us are as below.

We don’t accept term of payment of CASH ON DELIVER (COD) after inspection etc. based on our experiences we have come to conclusion that such inquiries are mostly fake and wastes our time and resources.

Modus Operandi of such Rackets:

                      i.        Such type of inquiries comes from some overseas company employees mentioning that his boss is regularly buying some product from India and it is very costly. Procurement prices of his company (overseas) is mentioned by (overseas) executive as half of what sale prices to his / her company. It is also pretended that since he is the representative / employee of his company, he can’t reveal himself and then he proposes that if the exporter company is willing, he can disclose the name and contact details of the domestic seller / supplier in the exporter’s country who is selling that product. Exporter is instructed to contact that domestic supplier in his country and is advised to do exports to his boss / main company and the profit earned by the exporter is mutually understood / settled between exporter and that executive.

                     ii.        The main company / actual buyer then comes into picture and says that any person from his company will come to see the samples and will see the quality of material. We are instructed by the buyer then to bring the product samples at said location and submit the product samples and payment is by CASH ON DELIVERY. Surety is given that if the product is preferred when samples are presented, real and continuous order will be given for 12 months.

                    iii.        Such inquiries result no result and we have come to conclusion that they are forged and fraud inquiries.

What we wish from any of our such or other buyers is to appoint any third party inspection agency / laboratory to see / do inspection of your specifications / parameters. Then open irrevocable, confirm, at sight L/C from the prime bank. We will supply the goods as per you need along with quality certificate as per you needs of your appointed laboratory.

Please accept it so that we can go ahead.

B.    Not Acceptable Terms of Payments (For Indian Buyer):

                      i.        For any new business allies starting business transaction at very first time with our company or for those who still have not done more transactions with us that can build up the mutual understanding and satisfaction of business, we generally don’t work on credit basis.

                     ii.        For our new buyers doing transaction first time, we appreciate few percent advance and balance on COD (Cash On Delivery). Transporter will make delivery to the buyer prior to collection of balance payment.  OR

                    iii.        One can pay few percent advance at the time of contract signing and rest just before delivery after personal check up of goods at our premises by any of executive of buyer company.

Clause.3: POLICY FOR WEIGHTS & MEASURE AND QUANTITY OF GOODS

For our foreign buyers, weights and measures and quantity of goods will be on FOB basis. Our quotation always will be on FOB basis. Any freight and insurance will have to be borne by the buyer. No legal claim about quantity and quality of goods or any issue relating to that will be entertained if once third party inspection is completed and once the correct certificate in accordance to your needs are issued by the quality and quantity inspection agency (if appointed by you or by us).

3.1 Terms & Conditions for Quantity of Goods

We generally avoid very big order at very first transaction with any new buyer. We like to start with small quantity to moderate to bigger order. In that way, we come across the working pattern of buyer and thus we can build the trust and comfort level with said buyer.

Minimum Order Quantity (MOQ) Policy:

For Shawls & Stoles:

For Viscose stoles, Shawls & Scarves minimum order quantity will be 100-200 pieces.

For woolen stoles, Shawls & Scarves in woven fabric (like jacquard weaving etc), the quantity will be minimum 50 pieces.

For wool viscose stoles, Shawls & Scarves, minimum order will be 100-200 pieces.

Clause.4: SAMPLING POLICY

4.1 Condition for Free Samples:

All the samples to the foreign buyer up to small amount of us $ will be free of cost, provided they are ready to pay the international courier freight charges. If buyer provide us their UPS, FEDEX, DHL etc courier account numbers, we will send samples on “to pay” basis and there won’t be need to send us courier charge.

4.2 Paid Samples:

If samples are costly, part or full sample charges will have to be sent before sending the courier of samples along with courier freight charges. Generally from African sector, buyers are talking about big orders of on the name of contract committee, order committee etc and then ask for big quantity of free samples of high value. Our experience is that such buyers generally are not real buyers and they are sample hunters. They are interested in only free samples and they have no real business. So, please don’t ask for free samples and thus creating bad image into our mind about your company.

4.3 Sample Development Charges:

We generally try to keep some stock of designs displayed on the website and many others, but it is not compulsory to have it in stock, as they might have been already sent to the buyer, might be out of stock or we might have developed them on order for some buyer in past and right now it is out of stock as it being out of fashion.

If the buyer requires the samples of the products which is not available in our stock, we will have to develop those design again specially for that buyer and for that NOMINAL designing charges will have to be paid by the buyer. If then real order is given by the buyer, later on these charges could be waived off.

1.    For viscose stoles, shawls and scarves designing charges will be approximately Rs. 500/- per design per colour.

2.    For woolen stoles, shawl, Scarves which are not available with us in stock, we need the sample order of 10 pieces minimum.

Samples ready available will be us will be sent to the buyer without taking any sampling development charges, if the buyer fulfills our other sampling policy terms and conditions given here in other clauses of sampling policy.

4.3 Need For Sampling Policy:

Such policy for sampling is to avoid insincere, un-solicitude buyers attempting to stall the smooth functioning of our business ending without any concrete result and wasting valuable time, money and other resources and also to avoid our other competitors in local market trying to deceive us by trying to know our quality and prices by asking for free samples.

In past we sent so many FREE samples to many countries but got no business from them. Free samples have no value to buyer and they waste them without paying due sincerity. This is our experience.

WE WOULD HEARTILY APPRECIATE AND WOULD SEEK THE COOPERATION FROM OUR ALL ESTEEMED NEW COMER POTENTIAL BUYER WHO ARE SINCERE TO ESTABLISH HEALTHY BUSINESS RELATION WITH OUR COMPANY BY ACCEPTING OUR SAMPLING POLICY IN WRITTEN IN REPLY MAIL.

OUR SOLE AIM IS TO SATISFY ANY PRUDENT, PRAGMETIC, AND GENUINE CUSTOMERS LIKE YOU.

Clause.5: PRIVACY POLICY

We have done business in past with many European countries like Spain, Italy, Germany, Greece, Norway and many others like China (have imported chemicals from China) and many African sectors.

Some buyers force to disclose the names of buyers from various countries. We never disclose about our old buyers / clients to any new coming buyers / customers. Sometimes our competitor sellers or his overseas agents comes to our company disguising himself as potential buyer and tries to know the names of our old clients / buyers and then starts the business with them. This makes us to loose our valuable relations with our existing clients. So it is our earnest request not to ask anything about our existing clients / buyers.